Showing posts with label How To Tuesday. Show all posts
Showing posts with label How To Tuesday. Show all posts

Tuesday, January 30, 2007

How-To Tuesday # 2 - Teaching to the Trip



For over twenty years, while I was conducting tours for several student tour operators, it never failed to amaze me that the students on my tours had no idea of where they were going, no background on the sites, or appreciation of the significance of many places. I thought it was inexcusable that eighth graders visiting the Capitol in Washington, DC in April didn't know how a bill was passed, what cases were considered by the Supreme Court, or who Franklin Roosevelt was! While I didn't feel it was my responsibility to teach this, I was obliged to in order for them to understand what they were seeing.

There had been no preparation or reference to their classwork!

It is precisely for this reason that there are so many unruly groups running around Washington, Williamsburg, etc.! One can see them at the Smithsonian and the various memorials literally going wild - especially during Easter and spring break)! They are unfocused and unsupervised and totally disinterested in the educational value of the trip, focusing only the social aspects.
As I lamented in a previous post, "They are unable to label their photos!".


When I decided to change tack and become an Educational Travel Program designer rather than a full- time tour guide, one of the questions I initially asked the teachers concerned the ways they expected to prepare their students for the ETP. Some of them never considered this! They were under the impression that all they were to do was sit back and see the sites! That's not educational, that's sightseeing!


I work extremely hard with my teachers to provide some innovative Educational Travel Programs (ETP) reflecting their teaching plans, curricula, objectives, and some personal interests or requests. And all this effort would go to waste if their students were not prepared for the ETP.
But how does one do this?

Some of my teachers are faced with students traveling on the trip who had not been in their classes. Some schools combine two grades so the trip acts as both an introduction and reinforcement. Some school combine with another school (like my Alaska and Missouri schools) in order to be able to afford the program. (In this case the teachers need to be on the same page and communicate. I also like to suggest email /pen pals so the students can get to know one another before the ETP.)

These considerations as well as the inevitable sites along the way (i.e. FDR Memorial, 20th century war memorials etc.) that have nothing to do with the curriculum or state standards, make it necessary to prepare the students in advance of the ETP.

A few of my teachers have developed a Travel Club. All students who are traveling are required to attend one meeting of the club per month where the teachers and/or parents host activities relating to each day of the itinerary. So the first meeting would cover the first day of the itinerary... and so on. Additionally there are some (fun) research projects and reports that can be assigned to the students. My school in Alaska encourages the students to prepare Power Point Presentations before and after the trip. The winning one has his/her Power Point used to 'advertise' the trip for the next class.

To aid my teachers, I arrange to have curriculum materials forwarded to them by the educational sites we plan to visit. Almost all educational departments of museums and historic venues have curriculum materials free of charge for school groups who will be visiting. Occasionally, curriculum-based teaching plans as well as background information can be downloaded from the respective websites. Sometimes a teacher can be fortunate enough to receive a CD-ROM or a DVD. Posters are also popular.

One teacher that I had worked with for over ten years retired and her replacement had a totally different approach to the ETP. When I asked the new teacher what her objectives were, she indicated that she would like to include Annapolis since she was born in Maryland! During the discussion I learned that she also loved Edgar Allen Poe! We've decided to replace Williamsburg and Jamestown (a bold move) with Annapolis and Baltimore (of course, visiting Washington, DC) then head up to an Underground Railroad experience and culminating with a tour of Gettysburg battlefield. To make things more interesting, I have arranged an Edgar Allen Poe night tour to visit his grave and then have an historic character interpreter of Poe step out from behind the grave to recite, The Raven and have a Q&A with those students who are still alive.

Although this is not part of her school or state curriculum, she will be doing her part to introduce the students to Poe through his writings and biography, as well as some study concerning the history of Maryland, the U.S. Naval Academy, Washington, DC, and the Underground Railroad. She is also preparing a workbook/journal. (The necessity of journals and/or workbooks will be discussed in another posting in February.)

She also had her students research the various memorials and statues in DC for a wreath-laying in lieu of the one at the Tomb of the Unknown Soldiers at Arlington National Cemetery. Each student pulled a memorial or statue from a hat, researched it, and became an advocate for it. There was a vote, and I am pleased to say these students are going to lay the wreath this year at the Korean War Memorial because it was, the forgotten war and the forgotten veterans. She said they also related it to Iraq and Afghanistan, as well as current events surrounding North Korea. Not bad for eighth graders!

Another California public school is embarking on an all New York State ETP! Well, not all New York State as we have to fly into Cleveland, OH, because the flight logistics to Buffalo were too difficult. En route to our original starting place, Niagara Falls, we (yes, I'm on this one) will be breaking up our drive with a visit to the Erie Maritime Museum in Pennsylvania. I'm actually looking forward to my first visit to this museum as they have a recreation of Perry's USS Niagara and present the War of 1812 in depth.

Obviously, New York State history is not part of the California SOL's, but through New York State we can include everything from Native Americans; European explorers; French and Indian War; US War of Independence; War of 1812; Industrial Revolution; the Erie Canal; Water Power/electricity; Geology; the Civil War, yes, the Civil War; the Underground Railroad; Women's Rights; Labor Movement; Immigration; USMA at West Point, and all the usual New York City tour stuff including Mary Poppins on Broadway! The Principal of the school and another administrator or school board member normally accompany this group.

And the personal requests for this group? Cooperstown and a NY deli lunch at Katz's! The ETP Genie was able to grant all his wishes! (Cooperstown was the deal-maker!).

This particular teacher has also adopted the concept of the, 'Travel Club', and is currently busy creating workbooks for the students. he is overwhelmed by the quality of the curriculum materials he has received!
While some teachers might balk at the extra work, many have told me that it has enhanced the classroom work, help to bond the students, and made the actual experience far more meaningful to all.
Teachers with a tremendous workload or family obligations have enlisted the help of teaching assistants, interns, and parents to conduct the meetings.

All really enjoy their trip because they're totally into it!

Preparation is the key!

The Educational Tour Marm





Tuesday, January 23, 2007

HOW-TO TUESDAY # 1 - US Capitol and White House Appointments


How to Make Group Appointments for the
U.S. Capitol and White House

Recently, a number of teachers who had been traveling under the auspices of other companies or on their own, and who were traveling with me for the first time, did not understand how to make their own appointments for the Capitol, White House, Bureau of Engraving and Printing, National Archives Program, or Kennedy Center.

Many had complained that they did not get the appointments that were promised or advertised by tour operators or travel agents.

To be perfectly honest, no one can guarantee appointments with any part of the federal government. Account representatives with tour operators and travel agents do make the initial effort with a generic request (which should be on your school letterhead and faxed to your two U.S. Senators and U.S. Representative), but there is usually no follow-up and simply a shrug of a shoulder, if the appointments fall through.

The Congressional offices are not as responsive to tour operators as they are to bona fide constituents. Some offices I work with actually resent the large companies because they feel their services are being ‘sold’ by the company’s package.

The services of these offices and tours are free for everyone.

So if these appointments are important to your group, then you need to be the proactive one!

I like to start in August. (Yes, I do 'gently nudge' my teachers and then monitor the progress, but then I'm not personally responsible for 50+ groups as many tour account respesentatives are!) All appointments should be made at least six months in advance. No kidding!

Immediately, after you have settled on a date for your Educational Tour Program (ETP) and know exactly when your group will be in Washington, DC, call 202-224-3121, the U.S. Capitol operator (switchboard), who will connect you to the respective offices. Ask for the name of the scheduler of each office for all the Capitol appointments and the White House (the White House scheduler is usually a more senior person than the one who schedules the Capitol appointments etc.).
Be sure to get the correct address and fax number for the DC office.
DO NOT SEND ANYTHING SNAIL MAIL! (I cannot emphasize that enough!) And do not fax anything through your local offices; deal directly with the Washington, DC one.
Write at least three separate letters on your school letterhead to your two Senators and one or two Representatives attached to your school district (sometimes parents and teachers live in a different congressional district from the school.) and fax the letters to them. Call each office to make sure the fax has gone through!

While you should look up the websites for your Senators and Representatives, it is best not to email the request. An initial phone call followed by a fax and follow-up call will get more immediate results and respect, and they will have a hard copy on your letterhead in their hands.

The websites for the Senators and Representatives will also give you direct phone numbers, lists of sights, as well as other tour information, The White House security information is extremely important. Encourage your students to visit these sites to learn more about their legislators and current issues.

Make friends with the schedulers! (You might get a flag that has flown over the Capitol donated to your school!) It is a nice gesture to bring something from your school as a ‘gift’ to thank the the scheduler for his/her time and effort on your behalf! Your students should also send a thank you note after the visit! These people work very hard, and for many, it is their first job after college.

You can also request a meeting. Some of them (i.e. both the Senators from California) even have a morning coffee (coffee and bagels) photo op when Congress is in session.

It’s important to list the sights you want to visit, the exact dates and times (be realistic here, don’t schedule something two hours after your plane is supposed to land!) your group is available. You need to give an indication of the number of participants (Teachers, students, parents, tour guides) that need to be accommodated and in this case a liberal estimate is better than an conservative one as they normally cannot add extra people, but they can subtract!

Call the offices at least once every two weeks to check up to see how things are progressing. As soon as you find out that you have the appointment, please let your ETP provider in on this and fax or send a copy of the confirmation letter or email to them. Do not send the original document; carry the original with you during the trip because in some cases a fax or copy is not accepted!
A good account executive should also follow up on the progress. I've been in the business long enough to know the old-timers on The Hill, so I frequently enlist their aid when the ball has been dropped on my teacher's end and there has been no word two months before the ETP. I'm also not above visiting the congressional office, if I feel they haven't been responsive on that end.
Ask for House and Senate gallery passes! (Not a timed letter pass, but the actual passes.) These are good for the entire session. And here’s a real secret: Anyone can visit the galleries when they are in session (unless it is a closed session for national security). My favorite time is in the evening; when the lanthorn (light) is on under the Statue of Freedom (which is on top of the dome),one can go in and see government in action. If a flag is still flying on the House and or Senate side, that’s where you head to. There are usually no crowds. Call the Capitol operator (202-224-3121) and ask for the Senate and House Democratic or Republican cloakrooms for information as to what is happening. I’ve seen the best debates and votes that way!

A tour of the Capitol can be tricky:

Your group could get up at the crack of dawn and stand in line from 6:00 AM until they start to give out timed tickets at 8:15AM. There is one ticket given out per person, so having only part of the group there, doesn’t cut it. There are no shelters from foul weather or restrooms at the waiting area. The area where one lines up is at the foot of Capitol Hill (west front) on the House side, on the corner across from the US Botanical Gardens, and across from the US Grant Memorial, which faces the National Mall. You need to return to the waiting ‘staging area’ at least 15 minutes before the time on the ticket.
OR

You can get an appointment through your Senators or Representative for a ‘Red Coat’ tour, which is the in-house Capitol Guide Service.
OR

If your request is turned down by the Capitol Guide Service, don’t fret. At that point you need to be firm and charming and work out something with the schedulers. This needs to be done the first and second week of February! They have the ability to ‘pool’ legislative aids from other delegations in order to take care of your group. There is a 15:1 ratio, though, for this; that’s about 4-5 legislative aids per bus group. At Easter/spring break, there is a great deal of competition! If you have a multi-bus move, you would really need to do some fancy juggling!
OR
Someone connected with your school or group has some influence and can pull strings! (My personal favorite!)

You and your students need to pay attention to all the security rules. One of the most important ones is NO LIQUIDS and NO POWDERS. This is non-negotiable. The White House has a much longer list; it's best not to bring ANYTHING in, leave purses etc. on the bus.

After you've done all that is humanly possible on your end, there is the waiting game; it is not unusual for a group to find out one way or another two to three weeks before the ETP! (This is where I make my big bucks!) Dependent on the priorities of the group, I usually keep the days on which appointments have been requested, open, so that there is some flexibility if the appointments do come through at the last minute. (The White House, is particularly famous for this!)
Keep the mornings open. Schedule an early breakfast scheduled for these days. Visit sites like the Smithsonian, Library of Congress, Supreme Court of the US., the Folger Theatre, etc. which are in the immediate area. There should be only two appointments per day otherwise you'll just be stressed out trying to make them all and disappointed when the timing doesn't work out the way it's supposed to on paper.
And then, after everything is set and confirmed, there is always the last minute cancellation due to governmental business and official visits from Heads of State etc.
Ah! Welcome to the wonderful world of Washington, DC!

These sites can be requested through your Senators and Representative:
The White House
U.S. Capitol Tour
Bureau of Engraving and Printing
The John F. Kennedy Center for the Performing Arts
The Library of Congress
The National Archives - Special Program

Sights not able to be scheduled by Congressional offices:
The US Supreme Court
The United States Holocaust Memorial
The Pentagon
The FBI – closed for tours until further notice
Good luck!
The Educational Tour Marm